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A look at procedure and agenda for Town Meeting

A diagram of drop-off and parking areas, rest rooms, etc. for Saturday’s Town Meeting (click to enlarge).

Voter check-in for Lincoln’s first al fresco Town Meeting starts at 8:15 a.m. on Saturday, June 13, and it’s guaranteed to be significantly shorter than the usual multi-hour affairs.

The meeting starts at 9:30 a.m. under a large tent (capacity with social distancing: 150) in the Hartwell parking lot. Voters, who must wear masks, will get a preassembled packet with handouts, a voting card, paper, and a pencil for writing down questions. There will be a first-aid station with hand sanitizer, extra masks, water, etc., and volunteers who hand things out will be wearing gloves and masks.

For those who can’t attend, the town is live-streaming Town Meeting on Facebook. This allows residents to watch and and listen remotely, but not to vote, ask questions or participate in discussions. Click here to view (a Facebook account or password are not required).

The agenda includes 22 articles, but 19 of them are on the consent calendar, meaning they will be voted on as a bloc to save time, though attendees have the option of calling out individual items for separate discussion and voting. The other three articles are appropriations for the Water Department ($270,000 in borrowing), the School Building Committee ($828,945 transfer from free cash), and an annual free-cash article to balance the budget and/or reduce the tax rate.

Normally, a quorum of 100 residents is required to make a Town Meeting official in Lincoln, but the Board of Selectmen has the option to reduce that quorum to as few as 10 residents if necessary. The option came about after Gov. Baker recently signed legislation relaxing the Massachusetts Town Meeting quorum rules.

The board will meet virtually at 8:45 a.m. on June 13 to discuss whether, with Town Moderator Sarah Cannon Holden’s input and approval, it should lower the quorum to ensure that Town Meeting can undertake its responsibilities. The decision will rest partly on the rate at which residents are trickling in for the Town Meeting.

Before the Covid-19 state of emergency was declared, the original warrant signed on February 24 had 40 articles. They included some nonessential financial items and several citizens’ petitions asking voters if they would:

  • hear reports from town boards on the status of the community center project
  • change the name of the Board of Selectmen to the Select Board
  • support the proposal of the eighth-grade Warrant Article Group to support the Parkland School students’ organization, March for Our Lives, to end school shootings and shootings all over the country
  • adopt a resolution in support of various federal, state and local actions to combat climate change
  • adopt a new section in the town’s General Bylaws called the Polystyrene Reduction By-Law
  • require Lincoln retail establishments to charge a fee for non-reusable check-out bags
  • prohibit food establishments in Lincoln from using and distributing disposable plastic straws, stirrers, and splash sticks

There will be a Special Town Meeting in the fall to consider the items omitted on Saturday, as well as anything else that comes up between now and then that needs a town-wide vote.

South Lincoln panel is now a five-member “SLPAC”

The Planning Board voted on June 9 to reorganize and rename the South Lincoln Planning and Implementation Committee (SLPIC), but not until after a lengthy debate about the makeup and responsibilities of panel’s new incarnation.

The board began discussing downsizing SLPIC last week in the wake of opposition to one of its initiatives. With the help of consultants, SLPIC’s Village Planning and Zoning subcommittee drew up proposed regulations that would rezone part of South Lincoln to allow more commercial and housing development and also allow the fate of some projects to be decided by the Planning Board rather than Town Meeting.

Originally the plan was going to be voted on at the Annual Town Meeting in March, but before the Covid-19 pandemic hit, it was delayed until the fall . The plan has now been permanently shelved after numerous residents objected at a forum in February.

Last week, the board acknowledged that the 12-member SLPIC was unwieldy, sometimes failing to achieve a quorum even though it met infrequently. Meanwhile, it was difficult for residents to follow the work of the five-person Village Planning and Zoning subcommittee, whose plan was unveiled at a public forum in May 2019.

“It felt very much to residents that this work was pretty finalized, set in stone, and ready for a vote at March Town Meeting,” said Jessica Packineau, a Lincoln Road resident and an organizer of a coalition protesting the rezoning and approval process proposals.

The board agreed that the next iteration of SLPIC would be more transparent and do a better job of publicizing its meetings and ramping up outreach as the latest School Building Committee did after the failed 2012 Town Meeting vote. 

At this week’s meeting, Planning Board member Lynn DeLisi initially said SLPIC should be disbanded entirely. “I just don’t see the purpose any more — it causes a lot of controversy,” she said. The full Planning Board, not SLPIC or one of its subcommittees, should be in charge of drafting rezoning proposals, she added.

But other board members objected to that idea, saying that it was too much work for the board (which meets every other week) to manage along with its regular duties of deciding on development applications. “We couldn’t have other things on our agenda, and we will all have to be meeting at least once a week and sometimes twice a week to get the work done,” chair Margaret Olson said.

“Devoting 98% of our time devoted to one part of the town doesn’t feel like it’s serving our mandate to address planning across Lincoln generally,” board member Rick Rundell said.

Eventually, members unanimously decided to keep the subcommittee but to rename it the South Lincoln Planning Advisory Committee (SLPAC). Other subcommittees of the former SLPIC can remain as well, depending on the willingness of their members to continue serving. Those teams will probably evolve in name and purview as well.

DeLisi argued that the new SLPAC should have seven or eight members rather than five, and that at least one member should be a resident of the area under rezoning discussion. But this also met with opposition. 

“It’s very dicey trying to pick one person to represent South Lincoln [residents],” said board member Steve Gladstone. For reasons of accountability with voters, all the members should be people who are already elected officials, he added.

“Once you start going down the stakeholder path, you’re on a very slippery slope,” Olson agreed. South Lincoln residents include house and condo owners as well as renters, so “who do you leave out?”

The board last week was moving toward creating a five-person successor to SLPIC consisting of two members from the Planning Board, one from the Housing Commission, one Selectman, and perhaps a fifth member to be decided. 

This week, DeLisi advocated a seven-member SPLAC with representatives from the Board of Health and the Conservation Commission as well as a resident, but the board voted down that idea 4-1. It subsequently voted by the same margin (with DeLisi voting “nay”) to go forward with the five-member plan, with the fifth coming from the Finance Committee.

Before the vote, former Planning Board member Bob Domnitz advocated postponing any decisions until after the June 15 election in which he, DeLisi, and Rundell and vying for two seats. “It would be nice if there was confidence that this [SLPAC reorganization] would still be a workable arrangement next week. I don’t think people necessarily have that confidence at this point,” he said. “Are you really sure you want to do this tonight?”

After the election, the board will write the charge for SLPAC and discuss which specific residents it will comprise.

Water Department still has plant operator vacancy

At a sparsely attended June 9 Water Commission forum on Zoom, officials explained that the Water Department is hoping to hire another water treatment plant operator after the new fiscal year starts on July 1. 

The department has been short-staffed for some time due to several departures last year and a statewide shortage of qualified operators. At one point there were only two on the job, although the state Department of Environmental Protection requires four in Lincoln. There are now three full-time operators; the fourth spot is being filled by part-time workers until the department can advertise for another full-time licensed operator after the start of the new fiscal year on July 1.

The staff vacancies have cost the department a substantial amount of money because it’s been forced to hire expensive contractors to fill the gaps. The widespread shortage of operators “feels like it’s going to be a gating factor for some time to come, cost-wise,” resident Rick Rundell commented.

Hiring less qualified people and training them on the job would seem like a sensible plan, “but without certain credentialing, very limited in terms of what they can actually do,” Water Commissioner Michelle Barnes said. However, Minuteman Vocational Technical School has a training program for water treatment plant operators that could be a source of apprentices who can do some limited work while also studying for their licenses.

The 9 a.m. forum, which was marred by technical glitches at times, went over the Water Department’s spending requests for fiscal 2021. The department proposes to raise its operating budget by 38% and borrow $270,000 for capital items. That bonding came after two previous bonds totaling $1.98 million that were authorized in 2019 as well as significant hikes in water rates and the operating budget this year.

FinCom shares property tax information

Finance Committee chair Andy Payne gathered the following information about current property tax bills. He adds this disclaimer: “The state Department of Revenue is not providing the ‘average single-family tax bill’ for towns with senior exemption programs, notably Sudbury and Concord. The values for those towns were imputed from the tax rate.” Click any image to enlarge.

The official 2020 Town Meeting web page includes the financial section and warrant, the FinCom’s presentation of the proposed FY21 budget, and a memo on what changed in the proposed budget after Town Meeting was delayed due to the Covid-19 pandemic.

My Turn: Reelect Rundell and DeLisi to Planning Board

By Joe Robbat

This year’s election is important. We need to reelect Rick Rundell and Lynn DeLisi to the Planning Board because, like their current board colleagues, they are committed to town planning — the board’s most important contribution to the town, in my view.

Thoughtful, prescient land use recommendations to town meetings from Planning Boards dating to the 1930s caused many of us to move to Lincoln and raise children in this bucolic landscape. The Planning Board has led the way and now they are leading again as the town envisions and plans. It is only the Planning Board who has the responsibility and tools to do so.

Rick is a proven town leader, having chaired the board in the past, and brings to it important public and private-sector land use skills. He is an architect whose insights are helpful to the boards deliberative process. I know Rick and his wife Virginia (who was on the board of Friends of Modern Architecture). I only know Lynn from being in front of the board as an applicant. I found her gracious, welcoming, and helpful. They are both sensitive to applicants and believe in the benefits of living in community.

Please vote next Monday, June 15.

Joe Robbat
151 Old Concord Rd., Lincoln

”My Turn” is a forum for Lincoln residents to offer their views on any subject of interest to other Lincolnites. Submissions must be signed with the writer’s name and street address and sent via email to lincolnsquirrelnews@gmail.com. Items will be edited for punctuation, spelling, style, etc., and will be published at the discretion of the editor. Submissions containing personal attacks, errors of fact, or other inappropriate material will not be published.

My Turn: (Re)-elect Domnitz to the Planning Board

By Sara Mattes

I first met Bob Domnitz when I was the Board of Selectmen’s liaison to the Planning Board. I have watched Bob, over his previous tenure, navigate tough issues, come up with innovative solutions, engage with citizens with respect, and sometimes be on the receiving end of blasting critique. All the while, he maintained his droll sense of good humor.

First and foremost, Bob demonstrated over and over his sense of duty to the community as a whole, and the importance that all of us be part of critical decisions about directions for our town through the Town Meeting vote. Bob is “old school” that way — he trusted the messy business of democracy, encouraging debate and discussion, seeking full participation, and weighing all points before declaring his own.

[My role on the Planning Board] was only advisory. While I did not agree with him on all issues, I always respected his commitment to inclusiveness and open debate. He always brought all of us in to make the final decision

In addition to his role as collaborator in chief, I watched him navigate the tricky world of cell towers. His legal and technical expertise was critical for us to bring cell coverage to the town while making every effort to have as little deleterious impact on abutters, and where possible, bring revenues into the town. This was not easy. With the increased use of cell phones, demand for coverage increased, but so did resistance to having a tower looming from a neighbor’s yard.

The town faces many planning challenges ahead, not the least of which is the effort to revitalize South Lincoln and ensure the economic viability of our small retail district. Bob has demonstrated his commitment to bring all stakeholders, especially abutters, to the table, and giving them a voice and a vote. Past practice is proof that he believes that when making major changes to the town, the role of the Planning Board is to bring forward options and create a place to openly and freely debate the pros and cons of each path… and then, let the town decide.

That is why Bob Domnitz has my vote for Planning Board in this election.

Sara Mattes
71 Conant Rd., Lincoln

”My Turn” is a forum for Lincoln residents to offer their views on any subject of interest to other Lincolnites. Submissions must be signed with the writer’s name and street address and sent via email to lincolnsquirrelnews@gmail.com. Items will be edited for punctuation, spelling, style, etc., and will be published at the discretion of the editor. Submissions containing personal attacks, errors of fact, or other inappropriate material will not be published.

My Turn: Many are disenfranchised at Town Meeting

By Carol DiGianni

Since the pandemic is still clearly a hazard for those of us who are seniors, or otherwise incapacitated, it seems like an oversight not to have options for some form of remote voting on Town Meeting warrant articles.  There is remote voting in the upcoming election — why not for those of us whose economic life in impacted by the recent substantial hike in property taxes here in Lincoln? Seniors are a substantial demographic here and deserve the right to vote in their own behalf.

I for one feel it unfair to be penalized for staying safely at home while others who are more able-bodied can vote to impact (once again) my economic life. Given these extremely extenuating circumstances, I propose an immediate change in the law regarding in-person quorum for Town Meeting, in time for this town meeting, to allow absentee/early voting by mail or some form of real-time online voting. Thank you.

Carol DiGianni
140 Lincoln Rd., Lincoln

”My Turn” is a forum for Lincoln residents to offer their views on any subject of interest to other Lincolnites. Submissions must be signed with the writer’s name and street address and sent via email to lincolnsquirrelnews@gmail.com. Items will be edited for punctuation, spelling, style, etc., and will be published at the discretion of the editor. Submissions containing personal attacks, errors of fact, or other inappropriate material will not be published.

Water Commission to hold forum on its spending requests

The Water Commission will hold a public forum via Zoom on Tuesday, June 9 at 9 a.m. in advance of the June 13 Town Meeting to take comments and answer questions about its fiscal-year 2021 budget, which includes a capital borrowing request of $270,000 and an operating budget of $1.835 million — 38% higher than this year’s.

Earlier this year, the commission raised water usage rates by 28%, increased the base charge from $35 to $50 per meter, and approved a plan (to be implemented next year) that will assess base charges for condos and apartment buildings by dwelling unit rather than by water meter. 

The sharp increases in recent spending are a result of numerous factors: aging equipment, insufficient preventive maintenance and upgrades in recent years, a series of chemical accidents and other events, engineering costs to design the nearly $2 million in capital projects already approved for bonding, and staff turnover combined with a tight labor market that left the Water Department chronically short-handed and required expensive outside contractors to fill the gaps. The department has recently hired two water treatment plant operators after raising the starting salaries and has hired part-time workers to fill the remaining vacancy.

“We have come to a point like an old house where some of the origin systems are starting to fail and need to be replaced,” Water Commission Chair Ruth Ann Hendrickson said in a recorded presentation posted on the 2020 Town Meeting website. 

The capital requests include $125,000 for chemical handling and ventilation system replacement at the water treatment plant. Voters previously approved spending $500,000 for the work, but bids came in 25% over what was budgeted. Jim Hutchinson, a Finance Committee member who has been part of a team reviewing the department’s operations and budgeting, looked carefully for other items to cut, “but we were unable to find that amount of savings, and rebidding would probably not lower the cost and would cost a lot of money in itself,” Hendrickson said.

The rest of the borrowing request comprises $100,000 to install a system to reduce the amount of organic matter in the pond water before it’s treated, and $45,000 to replace some of the obsolete programmable logic controllers (PLCs) in the plant. Possibly due to warming temperatures, organic matter in Flint’s Pond has doubled since 2002, Hendrickson said. This material reacts with the chlorine added later to produce trichloromethanes. Lincoln has slightly exceeded the state-mandated limit for those chemicals in its drinking water over the past year or so.

Replacing all the PLCs would also require new software and would cost $400,000, “and we didn’t feel it was prudent at this time since we didn’t know our long-term plan to invest another $400,000,” Hendrickson said.

Consultants will begin next month formulating recommendations for that long-term plan, which could mean continuing to invest in Lincoln’s plant or switching to getting water from the MWRA. The latter choice would still require an investment of “probably several million dollars” to install the infrastructure to hook up Lincoln’s pipes to the MWRA system, she said.

Hendrickson noted that the commission had also planned to ask for $25,000 for security cameras and electrical evaluation work. The group deferred that for now, though “we may come back for this next year,” she said.

Late last year, the commission said it expected to ask for even more capital spending in fiscal 2022 to replace the aging Tower Road well and remodel the second floor of the pump station. The cost estimate for the well project at the time was $575,000 to be split over two years, so another six-figure amount is likely in the cards for the fiscal 2022 capital budget.

Dismay over continued expenditures

“We’re not really solving a problem, we’re just patching what’s breaking,” Selectman James Craig said at a June 1 meeting of the board where Hendrickson made a similar presentation. “Every year we’re going to need more money to throw at it… are we buying ourselves a sufficient amount of time?” 

Hendrickson replied that almost every major system has been or will soon be repaired or replaced, and “that should carry us for five years minimum.” If the town decides to switch to the MWRA, the process would take three to four years, she said.

“There should have been an opportunity to see this coming several years ago. The timing is unfortunate. It’s frustrating, and I realize it’s frustrating for you as well,” Craig said.

The Water Department is “a complex system and Water Commissioners are not really in a position to understand it in depth. You really have to rely on your superintendent,” Hendrickson said. “Nobody was more shocked than the Water Commission when these things started to happen.” Before current superintendent MaryBeth Wiser was hired, the department “prided itself for years in bringing in budgets that were less than the 4% [annual increase] guidance. We should have been at least meeting that,” she added.

Capital funding, community preservation requests detailed

Voters at Town Meeting on June 13 will be asked to approve a total of $1.73 million for items requested by the Capital Planning Committee (CapCom) and the Community Preservation Committee (CPC).

The two most expensive items on the list of 12 sought by CapCom are $108,000 for a loader for the Department of Public Works and $74,813 for a dump truck for the Conservation Commission. CapCom is also requesting $189,431 in three other warrant articles for routine classroom, town building, and library maintenance. The $680,000 total is 37% less than last year’s $1.08 million figure. 

Earlier in the budget season, the CapCom and Finance Committee were also expecting to request $1.69 million for a new radio system for the fire and police departments, but that item is being deferred.

The CPC is seeking $1.05 million for 11 items in the categories of historic preservation, community housing and open space (there are no recreation requests this time). That includes $379,450 in debt service on the Town Office Building project, $210,000 for driveway and parking lot improvements at Codman Community Farms, $89,000 to replenish the conservation fund, and additional expenses of $224,662 (most of it split between debt service for the Wang property and a 10% reserve for housing). The total represents an increase of $228,000, or 28% over last year’s CPC amount.

Click here to see details of the requests in a recording of a public forum held by the two groups via Zoom on June 5.