Town Meeting decision expected next week

Town officials will make a decision next week about whether to go ahead with a streamlined Annual Town Meeting on May 30 as currently planned.

At their April 20 meeting, the Board of Selectmen indicated they were waiting on word from Gov. Charlie Baker about whether Massachusetts schools would reopen May 4 when his closure order was originally set to expire. But the following day (April 21), he decreed that schools will stay shut for the rest of the academic year due to Covid-19 epidemic.

If an abbreviated Town Meeting is to take place on May 30, officials must commit by May 11 to meet public notice and printing requirements. The board’s next weekly meeting is April 27.

Along with other financial items that can’t be delayed, the Town Meeting will include a vote on whether to spend additional money for items that had to be cut by the School Building Committee (SBC) in February. Before the Covid-19 pandemic upended plans, the SBC identified three lists of items grouped by priority totaling $2.08 million that they hoped to see restored.

One possibility that’s been discussed is postponing a proposed $1.5 million public radio system and use the money for the school instead. Potential budget sources include free cash or the town’s stabilization fund, which currently stands at $2.2 million (this requires a two-thirds majority vote at Town Meeting). More borrowing would require a two-thirds majority at Town Meeting plus a simple majority at the ballot box.

Because of increased expenses and shortfalls in expected revenues, the town is facing a two-year estimated deficit of $600,000–$830,000 for the 2020 and 2021 fiscal years, even after some Covid-related expenses are reimbursed through state and federal grants, Finance Committee Chair Andy Payne told the SBC on April 15.

Guaranteed maximum price approved

The SBC voted last week to approve a guaranteed maximum price (GMP) of $78,324,908. That figure covers hard construction costs plus the construction manager’s contingency as well as insurance and bonds. It also incorporates cuts of $783,162 from items that were on the lists to bring to Town Meeting.

The SBC is awaiting word on the scheduling of Town Meeting before deciding whether to amend its lists of requests. They are scheduled to meet next on May 13. However, the project will proceed regardless of the outcome of the Town Meeting votes.

There was a delay in finalizing the GMP because the town and construction manager Consigli Construction had to negotiate how they would handle any extra expenses incurred as a result of the epidemic. They agreed that Consigli can tap its $1.7 million construction contingency, and if that is exhausted, they can ask for reimbursement of additional expenses totaling no more than $425,000 from the town. Any expenses Consigli identifies as being due to Covid-19 will be submitted for approval to Daedalus (the owner’s project manager) and/or the SBC. 

In March, the SBC signed a power purchase agreement for a 1.4 MW solar photovoltaic system along with a 500 Kw battery backup and gas-fired backup generator that will make the campus net-zero in terms of energy use. SunPower Corp. will provide the solar PV system through a nonprofit solar program organized by PowerOptions, Inc.

One possible bright spot about schools closing for the rest of the year is that the project might be able to start earlier than planned. Work can’t begin until teachers and students leave after the last day of school, which normally isn’t until mid-June.

“The subcontractors are champing at the bit. If school were to be canceled [for the rest of the year], they’re ready and raring to go,” Consigli’s Christian Riordan told the SBC on April 15.