School, community center groups respond to Finance Committee questions

Committees for the two campus projects have submitted answers to a series of questions from the Finance Committee in advance of two April 30 meetings on project costs.

A multi-board meeting on the campus projects begins at 6 p.m. in the Hartwell B pod, followed by a joint meeting of the FinCom and the Capital Planning Committee from 7:30–9 p.m. A Special Town Meeting on the projects will take place on June 9.

In their answers to the FinCom, both the school and community center committees recommended against building a school project and a community center at the same time, citing the different projects scopes and timelines, construction durations, and problems in using the campus while two projects were under construction simultaneously.

The Community Center Planning and Preliminary Design Committee (CCPPDC) noted that contractors who are able to build a 160,000-square-foot square foot project such as the school do not typically compete for 23,000-square-foot buildings, and “it is likely that using the general contractor and subcontractors that typically handle the bigger, more complex projects for the smaller community center will actually add cost to the community center.”

The School Building Committee offered some FAQs about cost estimates on its website on April 29. Earlier, the SBC responded to a list of questions from the FinCom on:

• Factors driving the cost per square foot of the various concepts
• Enrollment projections
• Space and cost numbers for comparable projects in other towns
• Incremental costs of specific features such as a new or renovated Smith gym, renovated auditorium, and hubs for grades 3-8
• Construction cost inflation and escalation
• Comparisons to revant data form the Massachusetts School Building Authority
• Operation and maintenance costs (also asked by the CapComm)
• What’s included in “soft costs”

The CCPPDC was asked to supply figures and assumptions used for capacity planning for the community center design, and to explain why Bemis Hall can’t be renovated for the Council on Aging. The group’s answers are here, with more information on their research here (click on the “Finance Committee information for April 30” tab in the middle of the page).

In a discussion of the square footage sought for the community center, the CCPPDC noted that even newer community centers in other towns have proved to be too small. “The one town our size that offers a senior facility larger than the senior component of the community center says that they are already short on space,” the committee wrote. “Almost all towns we spoke with, including those with quite new facilities, said that they built too small and now need more space. We do not want to make the same mistakes as other towns by assuming that their facilities are adequate for their population when they are not, especially when these mistakes cost towns more in the long run when additions need to be built.”