The Board of Selectmen is seeking volunteers for the new Community Center Planning and Preliminary Design Committee (CCPPDC) to fill the roster by June 12 after approving the charge to the committee on May 8.
Residents approved $150,000 at Town Meeting in March to commission a feasibility study and draft design for a community center to be located on the Hartwell side of the school campus. The facility will meet the needs of the Parks and Recreation Department, and the Council on Aging as well as other town groups. The CCPPDC will work closely with the newest School Building Committee (SBC), which held its first meeting on May 3.
Selectmen are seeking four community members to serve on the CCPPDC who have experience in fields that are relevant to the committee’s work, such as architecture, planning or design, project management, or community engagement. Those interested should send letters of interest, mentioning relevant experience, to the Board of Selectmen via email to at ElderP@lincolntown.org by Friday, June 2.
The board will appoint members of the CCPPDC at its meeting on June 12. The committee will hold its first meeting the following week and will present public updates (including at the fall 2018 State of the Town meting). If possible, there will be a final report and/or town vote at the spring 2018 Town Meeting.
As its long name implies, the CCPPDC has limited scope, selectmen said. If and when the town chooses to move forward with a community center project, the committee’s preliminary design and cost estimate would be developed by a community center building committee.
The duties of the CCPPDC will include:
- Gathering stakeholder input, and plan regular communication with and input from relevant town boards, committees, and the community.
- Hiring a design firm to develop preliminary design plans and provide detailed cost estimates. Selectmen and the School Committee hold out the possibility that one firm could be hired to support both the school building project and the community center process.
- Developing a detailed program of activities that would take place in a new community center and an assessment of space requirements and optimal adjacencies for the program
- Evaluate several previously identified community center building locations within the Hartwell area, and any others that may be identified, and develop a preferred building location and supporting Hartwell campus site plan. This will require close coordination with the SBC, particularly with respect to things like future plans for the after-school program, the school’s shop area, any changes in use at the Hartwell main building, parking demands, any reorientation of the Ballfield Road roadway network or playing fields, the possible use of the pods as swing space during school construction, potential shared space opportunities, etc.
“Options for the community center must pair logically with options for the Lincoln School project to ensure all current and desired functions of the campus are included in the overarching plan for the campus,” according to the CCPDC charge.
As with the SBC, membership on the CCPPDC will entail many hours, hard work, and complicated conversations, but also offers a unique and exciting opportunity to participate in the creation of a central piece of the community and the future of the town, selectmen noted. Anyone with questions about the responsibilities and expectations of committee membership should send email before the deadline to the e-mail address above.
The PPDC will also include representatives from the Board of Selectmen, Council on Aging, Parks and Recreation Committee, Planning Board and Finance Committee. Selectmen are encouraging additional boards and committees such as the Conservation Commission, Green Energy Committee, Historical Commission, parent organizations and the Disabilities Commission to appoint liaisons to the CCPPDC.