Water Commission to hold forum on its spending requests

The Water Commission will hold a public forum via Zoom on Tuesday, June 9 at 9 a.m. in advance of the June 13 Town Meeting to take comments and answer questions about its fiscal-year 2021 budget, which includes a capital borrowing request of $270,000 and an operating budget of $1.835 million — 38% higher than this year’s.

Earlier this year, the commission raised water usage rates by 28%, increased the base charge from $35 to $50 per meter, and approved a plan (to be implemented next year) that will assess base charges for condos and apartment buildings by dwelling unit rather than by water meter. 

The sharp increases in recent spending are a result of numerous factors: aging equipment, insufficient preventive maintenance and upgrades in recent years, a series of chemical accidents and other events, engineering costs to design the nearly $2 million in capital projects already approved for bonding, and staff turnover combined with a tight labor market that left the Water Department chronically short-handed and required expensive outside contractors to fill the gaps. The department has recently hired two water treatment plant operators after raising the starting salaries and has hired part-time workers to fill the remaining vacancy.

• Water Commission candidates discuss the issues — March 8, 2020

“We have come to a point like an old house where some of the origin systems are starting to fail and need to be replaced,” Water Commission Chair Ruth Ann Hendrickson said in a recorded presentation posted on the 2020 Town Meeting website. 

The capital requests include $125,000 for chemical handling and ventilation system replacement at the water treatment plant. Voters previously approved spending $500,000 for the work, but bids came in 25% over what was budgeted. Jim Hutchinson, a Finance Committee member who has been part of a team reviewing the department’s operations and budgeting, looked carefully for other items to cut, “but we were unable to find that amount of savings, and rebidding would probably not lower the cost and would cost a lot of money in itself,” Hendrickson said.

The rest of the borrowing request comprises $100,000 to install a system to reduce the amount of organic matter in the pond water before it’s treated, and $45,000 to replace some of the obsolete programmable logic controllers (PLCs) in the plant. Possibly due to warming temperatures, organic matter in Flint’s Pond has doubled since 2002, Hendrickson said. This material reacts with the chlorine added later to produce trichloromethanes. Lincoln has slightly exceeded the state-mandated limit for those chemicals in its drinking water over the past year or so.

Replacing all the PLCs would also require new software and would cost $400,000, “and we didn’t feel it was prudent at this time since we didn’t know our long-term plan to invest another $400,000,” Hendrickson said.

Consultants will begin next month formulating recommendations for that long-term plan, which could mean continuing to invest in Lincoln’s plant or switching to getting water from the MWRA. The latter choice would still require an investment of “probably several million dollars” to install the infrastructure to hook up Lincoln’s pipes to the MWRA system, she said.

Hendrickson noted that the commission had also planned to ask for $25,000 for security cameras and electrical evaluation work. The group deferred that for now, though “we may come back for this next year,” she said.

Late last year, the commission said it expected to ask for even more capital spending in fiscal 2022 to replace the aging Tower Road well and remodel the second floor of the pump station. The cost estimate for the well project at the time was $575,000 to be split over two years, so another six-figure amount is likely in the cards for the fiscal 2022 capital budget.

Dismay over continued expenditures

“We’re not really solving a problem, we’re just patching what’s breaking,” Selectman James Craig said at a June 1 meeting of the board where Hendrickson made a similar presentation. “Every year we’re going to need more money to throw at it… are we buying ourselves a sufficient amount of time?” 

Hendrickson replied that almost every major system has been or will soon be repaired or replaced, and “that should carry us for five years minimum.” If the town decides to switch to the MWRA, the process would take three to four years, she said.

“There should have been an opportunity to see this coming several years ago. The timing is unfortunate. It’s frustrating, and I realize it’s frustrating for you as well,” Craig said.

The Water Department is “a complex system and Water Commissioners are not really in a position to understand it in depth. You really have to rely on your superintendent,” Hendrickson said. “Nobody was more shocked than the Water Commission when these things started to happen.” Before current superintendent MaryBeth Wiser was hired, the department “prided itself for years in bringing in budgets that were less than the 4% [annual increase] guidance. We should have been at least meeting that,” she added.