June 13 is the new target date for Town Meeting

Officials are now hoping to have a bare-bones Town Meeting outdoors on June 13 and the local election on June 15.

“The goal is to have it be as stripped-down as possible,” Selectman Jennifer Glass said at the board’s meeting on May 4. As previously discussed, Town Meeting will include only votes on budget matters that require a decision before the start of the new fiscal year on July 1, with votes on less time-sensitive items shelved until the fall. The meeting this spring will incorporate what was originally planned as a separate Special Town Meeting — a vote on restoring items to the school building project.

Presentations and other information that are normally part of the Town Meeting will occur online ahead of time, “so when we get to Town Meeting, it’s about the voting, not about the presentation,” Selectman Jennifer Glass said. Some presentations may be given live using Zoom  so residents can ask questions in real time.

June 13 is the earliest date that the meeting could be held while still satisfying the 30-day public notice requirement after the end of the Massachusetts state of emergency banning gatherings, which is set to expire on May 18.

“Whether or not there is an extension of the state of emergency, we should pick a date and start putting the engine of local government into operation to get that done,” with the option of further postponing until the fall if conditions warrant, Town Administrator Tim Higgins said. Officials are reluctant to schedule an Annual Town Meeting over the summer when many residents are away, and a fall date (in addition to complicating town accounting and budgeting procedures) could be jeopardized if the pandemic makes a comeback just as the next flu season approaches.

The tentative plan is to have Town Meeting outdoors to maximize social distancing — probably in the field next to Codman Pool, with as many people as possible under a large tent (overflow attendees could sit outside the tent if necessary). In case of rain, the meeting could be quickly convened and postponed for a day or two, which may require holding it on a weekday evening.

The election will happen on June 15 regardless of when Town Meeting takes place. Residents can vote by mail, or return sealed ballots to the Town Clerk’s office or leave them in the mailbox outside Town Hall.

Early voting is normally not allowed for municipal elections, but the state legislature has relaxed that rule. Early and absentee voting are both allowed this spring without having to provide a reason (other than the Covid-19 pandemic). All ballots must be received by the time the polls close. By law, polls must be open and staffed on Election Day for at least four hours, but “we hope everyone votes absentee,” Higgins said.